Attendance

Daily Time Record (DTR)

Introduction to DTR

This page enables efficient management and viewing of daily time records. Its primary purpose is to facilitate the uploading, saving, and approval of DTRs.

To access this page, navigate to the Attendance Submodule within the Human Resources Module. Click on "DTR" as depicted in the image below.

Once redirected, a range of features will be discussed in detail in the following section.

DTR Features

Provided below is a summary of the DTR page, showcasing its main features.

DTR Summary Table

The summary table displays the list of Employee Name with the following columns:

• Item number “#”
• Employee Name
• Payoosition
• Department
• Status
• Actions
  • eye View DTR

Searching by Employee

1. To search for a particular Employee, key in the name of the Employee searching for in the Search Bar as shown in the snip below:

Filtering Employee by Department

This feature provides the option to filter employees based on department. The image presented below illustrates the color coding associated with each status.

Filtering Employee by Status

This feature provides the option to filter employees based on status. The image presented below illustrates the color coding associated with each status.

Uploading DTR

To initiate the process of uploading DTR (Daily Time Records), please follow the steps outlined below:

1. Click the upload Upload button to upload DTR.
2. On the screen, a modal is available to select a file to import.
3. Click the Import button to import DTR successfully.
4. A successful notification will show.
   DTR successfully imported

Sample Spreadsheet of DTR

Below is an example spreadsheet for importing the Daily Time Record (DTR). In the spreadsheet, Column A corresponds to the Employee Biometric ID, while Column B contains the Date Time In and Date Time Out records for each employee.

Editing DTR

This feature can edit, save and approve the DTR by following the steps below:

1. Click the eye View DTR button.
2. The screen displays a modal below with edit, save and approve. Attendance can also be filtered by selecting the Start Date, End Date, and Entitlements. The entitlements are classified into the following categories:
   • Late. This category pertains to situations where an employee arrives at work later than the scheduled time. It involves compensating for the delayed arrival.
   • Undertime. This category covers instances when employee leaves work earlier than the scheduled time. It involves adjusting the hours worked to account for the reduced time.
   • Overtime. This category encompasses hours worked beyond the regular working hours. It involves providing additional compensation or benefits to employees for the extra time worked.
   • Offset(+). This category involves compensating employees for working overtime hours while also offsetting those hours against future time off or leave. It helps to balance the extra hours worked with time off.
   • Offset(-). This category refers to adjustments made to offset or balance different types of entitlements. It can include various scenarios where certain entitlements are balanced against each other, such as offsetting overtime hours against future time off or leave entitlements.
   • Night Differential. This category is a compensation scheme where employees receive additional pay or a higher rate of compensation for working during nighttime hours. It is often provided as an incentive to compensate for the inconvenience and potential health effects associated with working during non-standard hours.
3. After completing the modifications, click on the "Save" button to preserve the changes. Click on the "Approve" button to authorize the finalized DTR

Time In

Introduction to Time In

The Time In page within the Human Resource application is a comprehensive feature designed to facilitate efficient tracking and management of employee attendance. This user-friendly interface provides essential information related to employee work hours and ensures accurate timekeeping.

To access this page, navigate to the Human Resources Module and click “Time In” under Attendance Submodule as shown in the image below:

The screen will redirect to the Time In page, showing several features to use that will be discussed in the following section.

Time In Features

Provided below is a summary of the Time In page, showcasing its main features.

Time In Summary Table

The summary table displays the list of logs with the following columns:

• Schedule Start
• Time In
• Schedule End
• Time Out
• Total Hours

Logging In

The following steps outline how an employee can log in using this feature:

1. Click the log-in Time In button.
2. The screen displays a modal below for log in.
3. To back from previous page simple click the Close
4. Click the Time In button to log in
5. A successful notification message will show:
   Successfully logged in
6. New log in will be added to the list of Time In in the Summary Table.

Logging Out

The following steps outline how an employee can log out using this feature:

1. Click the log-out Time Out button.
2. The screen displays a modal below for log out.
3. To go back to the previous page, simply click the Close button.
4. Click the Time Out button to log out.
5. A successful notification message will show:
   Successfully logged out
6. New log out will be added to the list of Time Out in the Summary Table.
7. The Total Hours feature shows the cumulative hours worked within a day.