Recruitment

Job Postings

Introduction to Job Postings

This feature allows users to post for available jobs so applicants can read job details and submit applications.

To access Job Postings, click the Human Resources Menu near the uppermost right side of the screen, after which a submenu will drop down, and then look for Job Postings under Recruitment.

Job Postings Features

Job Postings Summary Table

The Job Postings Page Table consists of the following columns:

• Item Number “#”. Displays the numbers sequence of the records in the table
• Job Title. Displays the job title of the corresponding record
• Date Published. Displays the date of the job postings publication
• Number of Applicants. Displays the number of applicants for the job postings
• Status
• Actions
  • eye View Job Post
  • pen Edit Job Post
  • arrow-export Export Job Post
  • power-off Deactivate DTR

Search and Filter

The user has three options to filter the job posting information. The user may filter the information by searching by job title, filter by status, or a combination of both.

Creating a Job Posting

This feature allows the user to do a job posting. To access this feature, the user can simply click the Create button located at the upper right before the table.

To create a job posting, the user must follow the following steps

1. Click on the plus Create button located in the upper-right of the table.
2. After clicking the Create button, a modal will show fields that need to be filled in.
3. Provide the required details.
   • Job Title
   • Start Date (determines the start date of the post to be shown on the site)
   • End Date (determines the end date of the post to be shown on the site)
   • Responsibilities
   • Qualifications
4. Click the Save button to save the entry. Otherwise, click Cancel button.

After saving the entry for the job posting, the information will be available in the table for additional actions. Saving the entry automatically publishes the post based on the start date.

Edit a Job Posting

The users can edit posted jobs by simply selecting the desired job posting and clicking the Edit Job Posting button at the rightmost of the job posting in the table.

To edit a job posting, the user must follow the following steps

1. Click on the pen Edit button located in the rightmost of the record.
2. After clicking the Edit Job Posting button, a modal will show fields that need to be filled in.
3. Provide or modify the required details.
   • Job Title
   • Start Date (determines the start date of the post to be shown on the site)
   • End Date (determines the end date of the post to be shown on the site)
   • Responsibilities
   • Qualifications
4. Click the Update button to save the entry. Otherwise, click Cancel button.

This option also allows the user to edit the job posting for corrections and other modifications to the content.

Viewing a Job Posting

The users can view posted jobs by simply selecting the desired job posting and clicking the eye View Job Posting button in the rightmost part of the job posting in the table.

Clicking View Job Posting will show a page showing the post. This option also allows the user to preview the job posting and show how it looks on the site.

Publish a Job Posting Externally

The users can publish posted jobs externally by simply selecting the desired job posting and clicking the arrow-export Publish Externally button in the rightmost part of the job posting in the table.

This option also allows the user to share the content on available social media sites like LinkedIn and Facebook. A URL is already available for sharing on other platforms.

Deactivate a Job Posting

The users can deactivate posted jobs by simply selecting the desired job posting and clicking the power-off Deactivate Job Posting button in the rightmost part of the job posting in the table.

Clicking the deactivate button will show a prompt confirming the action since this option automatically removes the selected job posting from the site.

Job Applications

Introduction to Job Applications

This feature allows the Human Resource (HR) person to monitor and manage the applicants from the job postings.

To access Job Applications, click the Human Resources Menu near the uppermost right side of the screen, after which a submenu will drop down, and then look for Job Applications under Recruitment.

Upon clicking the link, a page containing features and options regarding job applications will be loaded. Hence, the following features and options are available.

Job Applications Features

Provided below is a summary of the Job Applications page, showcasing its main features.

Job Applications Summary Table

• Item Number "#"
• Applicant Name
• Job Position
• Status
• Actions
  • eye View Job Application
  • like Accept Job Application
  • dislike Decline Job Application
  • calendar-plus Schedule Job Application
  • times Withdrawn Job Application

Search and Filter

The user has three options to filter the job application information. The user may filter the information by searching by Applicant Name, filter by job application status, or a combination of both. To do this, follow the following steps:

Search by Applicant Name

1. Click the Search by Applicant Name field
2. Type in the name of the applicant to search

Seach by Status

1. Click on the Search by Status field
2. Select the Status to search

Viewing a Job Application

The users can view posted jobs by selecting the desired job application and clicking the eye View Job Application button in the table's rightmost part of the job posting. A modal will appear containing information of the applicant. Information includes:

• Name
• E-mail Address
• Phone Number
• Download copy of the CV

Accepting a Job Application

The users can accept job applications by selecting the desired job application and clicking the like Accept Job Application button in the table's rightmost part of the job posting. A prompt will appear to confirm the acceptance.

Declining a Job Application

The users can decline job applications by selecting the desired job application and clicking the dislike Decline Job Application button in the table's rightmost part of the job posting. A prompt will appear to confirm the action.